Deutsch English
Check an e-invoice Book a demo
OXS.eco

The DMS platform from MAAS

One system for the entire document journey.
Not just another tool.

OXS.eco is the document management platform for the German mid-market. You search in one place instead of tool by tool, and who approved what and when is recorded on the document itself. Ready for production use from five users up, fitting alongside your existing systems.

IntakeProcessingCase fileOutboundArchive
OXS.eco One data model · One audit trail · One workspace
Book a demo → See the pricing model
Starting point

When document volumes grow, effort and risk usually grow with them

Many companies work with documents scattered across email inboxes, network drives, paper files and individual specialist systems. The result: long searches, unclear responsibilities, slow approvals and missing evidence.

RE-2026-0411 · approved? paid?
Email inbox
FW: FW: RE-2026-0411.pdfwho has it?
Network drive
Scan_0033.pdfthe same invoice?
Excel approval list
Row 214cell empty
Accounting system
Payment status?only by calling accounting

Four searches, one cause: The documents are connected, the tools are not.

With accounting connected (e.g. Diamant, DATEV)
RE-2026-0411approved 28 July, T. Maier ✓ · handed to accounting ✓ · paid 29 July ✓

Four searches today. One glance at the document.

In concrete terms

Captured once. Available everywhere.
Logged without gaps.

Whatever arrives at the intake station is present at every later station as the same record: no duplicate capture, no re-exporting between systems. Each station in detail:

Onelogin & one database for the whole journey
Oneaudit trail across all stations
Onecentral permission management for your team
01IntakeMailroomRE-2026-0411 02ProcessingCapture · Check · ApproveRE-2026-0411 03Case fileOne central caseRE-2026-0411 04OutboundDispatch + proofRE-2026-0411 05ArchiveGoBD · retention periodsRE-2026-0411

One document, one ID, five stations.

Structure

One core. Optional extensions.

core

Workspace & app

Where your team works every day: browser plus app for approvals on the move.

View → optional

OXS.eye: scan documents

Scan on your phone, recognize the text, send it straight into the OXS.eco intake station.

View → optional

Invoice Register (REB)

Classify invoices, extract the data, assign accounts: the module for accounts payable.

View → optional

Integrations

ERP, accounting, PEPPOL: connect instead of replace.

View →
The OXS.eco core with its workspace covers the entire journey. You add OXS.eye, the Invoice Register and integrations when the need arises, later on as well.

Mainframe or legacy output (AFP, LPD, raster)? That is a separate product: AFP2web →

What you can expect

Four points we put on the table before any audit.

01 · HOSTING

Hosting in Frankfurt.

Operated on Google Cloud Frankfurt. Provider certifications: ISO 27001, SOC 2, BSI C5. Data processing agreement under Art. 28 GDPR available.

02 · GoBD

40 years of audit practice behind it.

Configured in alignment with GoBD. Gap-free audit trail, retention periods configurable per document type. We have supported mid-market audits since 1986.

03 · E-INVOICING

EN 16931-capable since 1 January 2025.

PEPPOL inbound, XRechnung, ZUGFeRD to the European standard. Outgoing e-invoices can be generated from your ERP or your accounting system.

04 · GUIDANCE

Your personal contact person.

The same contact person through the entire rollout. We deliberately limit how many new rollouts we take on; that is a service-quality decision.

Full details: Security & compliance · AI & data protection

Clear positioning

Between DIY and enterprise DMS. The middle ground, on purpose.

Most mid-sized companies face two poles: the self-built filing structure on one side, the enterprise DMS with long implementation cycles on the other.

Module depth → Setup effort (low → high) shallow low
SharePoint & file server
OXS.ecoOne platform, five stations
Enterprise DMS

Three categories, one market

SharePoint & file server

You set it up and run it yourself. Covers filing and search; you build approvals and audit-proof archiving on top yourself. For small teams with simple requirements.

OXS.eco

We set it up and stay with you, with one dedicated contact person. Covers the entire document journey: inbound, processing, case file, dispatch, archive. For mid-market teams from five users up.

Enterprise DMS

The software comes from the vendor, while a third party handles rollout and support. It also covers group-level topics: several countries, many legal entities, its own compliance certificates. Designed for large organizations from around 500 users up.

For accounting and administrative teams in document-heavy industries this is the right middle ground: the functional depth that logistics and freight forwarding companies, insurance companies or retail and wholesale businesses need.

FAQ

Frequently asked questions about the platform

Is OXS.eco a DMS or a workflow system?+
OXS.eco is both, in one platform. The DMS stores documents with metadata, full-text search and a case file structure. The workflow system drives approvals, escalations and status messages. Pure DMS products leave the process open, pure workflow tools have no archive of their own. OXS.eco brings the two together.
Is OXS.eco a standalone platform or an add-on for an existing ERP?+
OXS.eco is a standalone document management platform that integrates into existing ERP, accounting and specialist systems through interfaces. It does not replace your ERP or your accounting; it is the document process layer that runs before and after them.

Next step

15 minutes.
Does this fit what you are running today?

We go through your system landscape with you, show which stations and extensions matter for you, and sketch a realistic rollout plan. A technical initial call with a person from the MAAS team.

Book a platform check →

MAAS Filderstadt · since 1986 · your personal contact person

Hélène TinetInitial call, demo & onboarding