Document classification
Separate e-mails, incoming invoices, attachments and delivery notes cleanly, and bring them together into processes.
Invoice Register (REB)
From raw intake
to a finished journal entry.
The Invoice Register (REB, from the German Rechnungseingangsbuch) is the optional accounts payable module of the OXS.eco platform. It keeps the chronological register of every invoice you receive, classifies them, extracts the fields and prepares the account assignment. Review, approval and filing in the case file then happen in OXS.eco.
Optional module, enabled inside OXS.eco
Document extraction with Google Document AI
Account assignment & handover to accounting
Chronological and complete
The path through the REB
Four steps. From intake to journal entry.
Intake
Invoices reach the REB through your invoice address: by e-mail, SFTP, drag and drop in the browser, or on mobile with the OXS.eye app. Every arrival is listed chronologically in the register. See OXS.eye →
Classification
The REB automatically recognizes what has arrived: an incoming invoice, a credit note, or just an attachment. The document type drives everything that follows, which fields are extracted and which approval path starts. No sorting by hand.
Extraction & account assignment
The REB reads the fields from the invoice: supplier, amount, due date. The recognition behind it, Google Document AI, learns per supplier and document type. The REB then proposes the account assignment. Account and cost center sit on the document, and your team reviews it, approves it and makes the invoice ready to post.
Handover
The finished case goes into review and approval in OXS.eco. OXS.eco hands the journal entries over to your accounting system, for example Diamant, and pulls the payment status back to the document. How it all fits together →
5 views
Five views that make the module tangible
You can see what happens to a document in the REB: it is classified, its data extracted and entered in the register. For approval it then goes to your team in OXS.eco. And the REB learns from every document.
Document AI Viewer
Trace detected fields directly in the document instead of a black-box data transfer.
Approval UI: the next step in OXS.eco
Approvals, queries and deputy rules stay transparent in the process. This step belongs to the OXS.eco base; the REB hands over to it.
Invoice Register (REB)
The central dashboard: every incoming invoice, its status, notices and open tasks in one workspace.
Learning Rules & Prefill
Recurring decisions can be saved as a learning rule, so that similar documents arrive pre-filled next time.
A clear division of labor
Capture. Process.
Manage.
Three roles, cleanly separated: OXS.eye captures on mobile, the REB processes accounts payable, OXS.eco manages and preserves.
OXS.eye
Captures
Take a photo or pick a file from the gallery, get a PDF with recognized text, and send it to your invoice address.
REB
Processes
Classification by document type, document extraction with a learning phase, account assignment: raw intake becomes a complete invoice case.
OXS.eco
Manages and preserves
Review, approval paths, filing in the case file and in an archive aligned with GoBD, every step in the audit trail.
FAQ
Frequently asked questions about the Invoice Register
Do we need the REB in order to use OXS.eco?+
No. The OXS.eco base with workspace, case file and archive covers the whole document path. The REB adds classification, document extraction and account assignment in accounts payable, and it can also be enabled later.
Does the REB only work with OXS.eye?+
No. The REB accepts invoices from every configured intake channel. The OXS.eye app is the mobile feeder for it, not a requirement.
How is the REB rolled out?+
Enabled, not newly installed: the REB is switched on as a module inside your existing OXS.eco, configuration and interface included. We configure your approval rules together with you, and your team then carries on working in the familiar workspace.
Hélène TinetInitial call, demo & onboarding
Next step
How do your invoices reach accounting today? A 15 minute accounts payable check.
We look at your intake channels and invoice volumes and tell you honestly whether the REB is worth it for you or whether the OXS.eco base is enough.
MAAS Filderstadt · since 1986 · your personal contact