“When shipment volumes go up, our invoicing cannot keep pace any more, and we lose early payment discounts.”
CMR consignment notes, waybills, customs documents, proofs of delivery and incoming invoices arrive today from three countries in five formats. OXS.eco brings them together in one place and assigns them to the shipment file automatically and keeps every supporting document easy to retrieve for customer invoicing and claims. Shipment volumes can grow without invoicing becoming the bottleneck. For mid-sized freight forwarders, rolled out step by step with personal support.
CMR notes, proof-of-delivery receipts and customs documents are handed over in the yard, and hours later they already need to be at hand in the back office for billing. OXS.eco keeps the path from the clipboard into the DMS as short as possible.
Chances are one or more of them sound familiar.
“The CMR waybill is often missing when the invoice arrives. We call around our colleagues to find it.”
“We assign customs documents such as export accompanying documents to every shipment case by hand.”
“PODs sit as photos in the dispatch team's WhatsApp. Once a complaint comes in, nobody can find them.”
“Freight settlements are reconciled with order data by hand for days.”
From delivery to customs inspection: OXS.eco measurably speeds up document processing.
Drivers often bring paper CMRs into the office only days later. When complaints or liability claims come up, the documents are missing at the decisive moment.
OXS.eye scans the CMR right at delivery, with OCR-based transfer into the DMS and linking to order, shipment and invoice.
in the system after delivery, instead of days later through a paper return run.
Export declarations, certificates of origin and preference documents have to be archived manually and kept retrievable for years.
Automatic classification of incoming customs documents, archiving aligned with GoBD with full traceability, and full-text search by customs tariff number.
customs documents verifiable in the archive. Preparation for customs audits (Zollbetriebsprüfung) without manual searching.
Incoming invoices from subcontractors, port operators and service providers arrive from everywhere and have to be approved across sites.
Central accounts payable, automatic cost center assignment, a digital approval workflow with escalation, and complete archiving.
less processing time. Early payment discount deadlines met reliably (based on experience).
OXS.eco supports document-heavy processes in which delivery notes, CMR waybills, pallet notes, weighing slips and proof-of-delivery receipts have to be quick to find, assign and check.
Confirms the goods and quantities delivered. Problem: often sits separately from the invoice or order. Benefit: link it faster to the case, invoice or route.
Documents cross-border transports. Problem: records are searched for when there are queries or damage. Benefit: centrally findable and linkable to transport cases.
Documents pallet exchanges, returns or open pallet movements. Problem: discrepancies often arise from scattered records. Benefit: assign and clarify documents faster.
Records weight or quantities for certain transports. Problem: billing and record keeping depend on correct assignment. Benefit: available faster in the matching case.
Proves delivery or handover of goods. Problem: customer queries cost time when records are missing. Benefit: faster access to the relevant delivery records.
Experience from logistics projects shows that what matters is not just archiving, but assigning documents quickly to the right case.
We connect your TMS, customs system and ERP through open interfaces, on a project basis on request. CMR and customs documents are matched by reference to the right shipment case, and subcontractor invoices are approved digitally by your team across sites.
Paper CMR notes by scan or phone photo, and national consignment notes. The recognition learns your document formats from the corrections your team makes.
Drivers photograph the proof of delivery with the OXS.eye app after dropping off. Reference matching assigns the image to the order and it lands straight in the consignment file.
Dangerous goods documents get their own document type with additional mandatory fields (UN number, class, packing group). Retention follows the German dangerous goods regulation.
Certificates of origin, export declarations and CMR notes sit in one file per order, archived aligned with GoBD. Filtered queries and an export for auditors are standard.
Related industries with a similar document and compliance profile.
Hélène TinetInitial call, demo & onboarding
We walk through CMR capture, POD routing and the customs archive using your own use case. A 15-minute process check with a person from the MAAS team.
