One platform for all your document processes: from intake to archive
Accounts payable, approvals, case files and archiving all hang together. Your document process does not come in neat compartments. OXS.eco connects all of these areas in one platform instead of many separate tools.
Where it makes sense to start
You do not have to do everything at once. Start with the process that creates the most manual work, and the platform grows with you step by step.
Accounts payable & approval
A good fit if many invoices are distributed, checked or chased manually. This is where the effect shows first.
E-invoicing & mailroom
Suitable when inbound documents from many channels and mandatory formats have to be bundled cleanly.
Archive & case files
Useful when documents have to stay findable, complete and audit-proof over the long term.
The solution areas at a glance
One document path, one platform, one workspace, one search, one audit trail.
Accounts payable & approval
Capture invoices from e-mail, scan, paper and PEPPOL in one place, let your team check and approve them, and archive everything traceably.
- Approvals stay traceable, across sites as well
- Early payment discount deadlines visible, with reminders
- One way of capturing documents across e-mail, scan, paper and PEPPOL
Digital mailroom
Bundle e-mails, scans, paper mail and SFTP deliveries, and hand them over to the right processes automatically.
- Noticeably less sorting work, across several sites too
- Automatic classification and routing into workflows
- All inbound channels (e-mail, scan, upload, SFTP) in one place
E-invoicing
Receive XRechnung and ZUGFeRD, validate them and pass the structured data on for further processing.
- XRechnung & ZUGFeRD since 2025, validated automatically
- Structured data straight into approval and ERP
- Errors become visible before posting
Audit-proof archiving
Store documents aligned with GoBD, find them quickly and provide them with a traceable history.
- Audit-ready filing with a complete audit trail
- Full-text search across all documents, hits shown in the case file context
- Retention periods configurable per document type
Digital case files
Collect every document for a customer, project, shipment or case, and structure it so teams can follow it.
- Every document of a case in one place
- Role-based access, complete case history
- Structure by customer, project, shipment or claim
Document dispatch
Send outbound mail digitally, track its status and document dispatch processes completely.
- Dispatch stays digital, with status and returns in view
- Proof of dispatch archived with the case automatically
- Send straight from case files and workflows
Related solutions
Which solution fits your process?
Together we look at your intake, your approvals and your filing, and show where OXS.eco takes effect first.