“We do not want to hire more billing staff for every additional site.”
As orders, sites and freight documents grow, billing, early payment discount deadlines and claims should not fall behind. OXS.eco brings together invoices, freight settlements, delivery notes, CMR notes, customs papers and proof documents in one central place, so more volume does not automatically mean more back office work.
For mid-sized logistics companies with several sites and a high need for documented proof. Rolled out step by step, with personal support.
While the driver waits at the dock, someone in the office is still looking for the CMR. This is where OXS.eco comes in. Freight documents, settlements and supporting documents are filed centrally, quickly findable and audit-proof.
You probably recognize one or more of them.
“We are looking for the CMR while the driver waits at the dock.”
“Delivery notes sit in folder X, the invoice in system Y. When a claim comes in, three people start searching.”
“When a claim comes in we need the proof of delivery in seconds, not in hours.”
“We check carrier invoices against the order by hand every day before they go into approval.”
Three typical scenarios where OXS.eco reduces back-office effort and makes supporting documents available faster.
Thousands of paper and PDF invoices every day, manual entry, a high error rate and long approval paths across several locations.
OCR-supported capture of all invoice formats, automatic matching against purchase order and goods receipt, plus a digital approval workflow with escalation levels.
less manual handling time and faster approvals.
Paper delivery notes get lost, are filed in the wrong place or are hard to find when a claim comes in.
Mobile capture, OCR-supported assignment to order and customer, fast availability in the central DMS and full-text search across all documents.
Delivery notes reliably at hand, claims handled considerably faster.
Customs documents, certificates of origin and export declarations have to be retained for years, often spread across paper folders or network drives.
Archiving aligned with GoBD with full traceability, structured filing by case, period or customer, and fast access during audits.
Audit readiness and considerably less effort when preparing for an audit. Experience from comparable projects.
We connect TMS, ERP and accounting via open interfaces, project-based on request and without replacing your systems. Invoices, delivery notes and CMRs land in the right case via reference matching, linked to order and shipment.
Yes. Using OCR and reference matching, OXS.eco assigns incoming documents to the right case by rule, with far less manual entry, whether the document arrives by email, scan or app. How well it matches depends on the format and the scan quality.
We start with the use case that causes the most effort. How long it takes depends on your intake channels and approval workflows. A full platform rollout happens step by step and without interrupting operations.
No. OXS.eco complements your existing ERP, transport management and accounting systems.
Existing paper archives can be digitized and migrated as part of the rollout. The effort depends on the volume, and we go through it concretely in the demo.
Under German commercial and tax law the retention period is 6, 8 or 10 years depending on the document type. In OXS.eco the periods are configurable per document type. Before one expires, OXS.eco reminds the responsible team, and your team makes the decision to delete.
Documents are archived aligned with GoBD, with an audit trail and full-text search. The relevant documents can be retrieved during an audit without digging through folders or network drives. How quickly depends on the volume and the quality of the index.
Yes. OXS.eco supports multi-tenant structures and workflows, approvals and document access across sites, with no local servers and no dependency on a VPN.
Illustrative scenarios of how OXS.eco structures typical logistics document processes. Not an existing customer reference.
Freight forwarding · southern Germany
200 employees, 5 branches. CMR waybills, delivery notes and proofs of delivery move out of paper folders into a central case file structure. POD images are added on mobile via OXS.eye.
Freight service provider · 5 locations
Accounts payable workflow with OCR extraction, approvals by cost center, handover to accounting. Order reference to the existing TMS connected project-based.
Logistics group · DACH
Archiving aligned with GoBD for customs documents, certificates of origin and export declarations. Retention periods per document type. Audit export by filter.
Related industries with a similar document and compliance profile.
Hélène TinetInitial call, demo & onboarding
We walk through accounts payable, delivery notes, CMR and customs papers on your own use case. A 15-minute process check with a person from the MAAS team.
