What is OXS.eco?
OXS.eco is a web-based platform for the digital organization of your documents and information. You have instant access to all your archived data at any time and any place. With OXS.eco, you no longer need to worry about where you stowed which documents. The problem with lost documents is also a thing of the past with OXS.eco, because all your documents are archived and stored in one and the same place in an audit-proof manner. This way, no one can change or manipulate their data. Because your original remains your original! To transform all incoming and outgoing documents, e.g. to PDF™, we use our proven transformation solution AFP2web®.more information about AFP2web® you can find here
Optimize work processes
So that you can optimize your workflows for processing documents and information, you can adapt the work processes to your business rules as required. You can also create relationships with other processes. To enable you to be more secure, fast and productive, OXS.eco has editing, review, approval and automatic routing features that control the processes. This prevents invoices, orders and contracts from being left undone or not approved.
Digital filing cabinet
With OXS.eco, you can find your documents and information quickly because the digitized data is stored in a structured way. This also improves your employees’ ability to provide information and you can use their working time for other purposes. Collaborative working and sharing of documents is supported by OXS.eco.
OXS.eco fulfills the audit-proof archiving of your documents and information. For you, this means that all your data is protected against manipulation. The platform is also compliant with the requirements of the Principles of Data Access and Verifiability of Digital Documents (GDPdU). This is an important aspect for the recognition of their archived tax-relevant documents by tax authorities. The digital processes of OXS.eco thus support you in complying with the legally required filing and provision of your data.
Ease of use
To make it as easy as possible for you to work digitally with documents and information, user-friendliness is our top priority. To enable you to work productively, we have designed the OXS.eco user interface to be intuitive and clear. This makes OXS.eco easy to integrate into your everyday work and case management process. With a configurable digital desk and a clear file structure, your data is available to you in seconds. The only thing you need to access it is a computer with Internet access and a web browser.
Whether digitally by e-mail or by manual means (mail, etc.), with OXS.eco you have a digital mail dispatch right at your fingertips. The hassle of printing documents, folding, inserting and franking is done for you. So you can sit back, relax and enjoy your saved time. With one click your document is sent.
With OXS.eco you save money. You minimize the administrative burden, have savings in personnel costs by reducing manual activities. You can use and deploy these savings productively elsewhere. The training required to use OXS.eco is eliminated thanks to the simple and intuitive user interface.
Safety is a top priority at OXS.eco. Due to this, our servers are located in high availability data centers located in Germany or Europe. The highest security standards in terms of data security are met there. When importing, your data is stored encrypted, receives a signature as well as an incoming stamp. Your access to the application is done with 256-bit SSL encryption.
We automatically update OXS.eco for you and keep the application at the latest security standards. This means that you have no extra work and, of course, no extra costs, because all application update services are included in the price!
The API of OXS.eco
We offer web-based APIs on top of our archive, ECM, and transformation capabilities that allow you to view archive targets externally or initiate processing operations. In addition, we offer interfaces to well-known accounting and ERP systems and develop customized interfaces for your applications to integrate OXS.eco smoothly into your processes. Feel free to contact us and we will provide you with more details.more information about AFP2web® you can find here
Typical application scenarios for OXS.eco are:
Fast and convenient – digital invoice exchange
The switch to electronic invoice exchange pays off threefold. You save money, time and filing cabinets. E-invoicing with OXS.eco offers you comprehensive management for the acceptance, organization and transmission of invoices. The supported electronic exchange formats are versatile. Whether PDF™, TIFF or structured and standardized ASCII formats such as EDIFACT* or ZUGFeRD**, all conceivable files can be provided and delivered using our integrated transformation solution AFP2web®. Automated receipt, distribution, and archiving of invoices can significantly streamline your processing workflow, eliminating the need to print, envelope, and mail invoices, and ensuring that payments are made in a timely manner. Business contact data from adjacent enterprise applications such as ERP or CRM systems can be effortlessly integrated to access email addresses for sending invoices, for example, and avoid redundant data storage. Via the OXS.eco web client you have control over the shipping status at any time.
Keeping an eye on the inbox – incoming mail processing
Incoming documents, whether invoice, purchase order or contract require tailored receiving procedures. OXS.eco enables the electronic handling of individual process rules such as distribution, triage, processing, verification or release of incoming documents, thus simplifying your diverse processing paths without media disruption. Automatic document classification and archiving is always the basis of process control.
The dispatch under control – outgoing mail processing:
Any company content can be sent. It does not matter whether the documents are generated in adjacent systems or created via OXS.eco. The OXS.eco mailbox addresses a wide variety of dispatch channels that can be freely configured. Receipts can be sent electronically via email, made available on other network drives or database providers, or delivered by mail if desired. For electronic delivery, XML and other text formats are possible in addition to PDF™. Dispatch management always includes archiving of documents for your own storage or that of the recipient. Via the OXS.eco web client, a wide variety of users with the appropriate authorizations can research and retrieve their own documents.
Filing, structuring, retrieving – the archive:
OXS.eco can be used to securely archive and quickly retrieve a wide range of documents and e-mails. Configurable file structures keep your business content organized at all times and help you manage your document volumes, no matter what they are. Whether you want to scan in documents or import already digital files from your adjacent IT systems, we offer you suitable import interfaces. Using the integrated AFP2web® conversion software, a wide range of file formats can be processed to file documents as PDF™ or PDF/A™, the standard archive format. Scanned documents can be automatically recognized via OCR (Optical Character Recognition) for advanced pre-processing. Whether barcode or full text recognition, OXS.eco supports a wide range of document classifications.
Thanks to our audit-proof archiving procedures, OXS.eco is a crucial building block for compliance with legal regulations for your internal company processes. Feel free to contact us for more information on this topic.
Process handling in app format:
You have your documents and files under control via the OXS.eco Cockpit. With this 360° view on company data and process states, individual apps can be integrated to support your daily requirements. In this way, cost accounting, bookings and payments can be handled as well as contract file and deadline management.
The OXS.eco Cockpit is made to have the most important information at hand at a glance, such as contracts, customer data, documents about individual drivers in a forwarding company, the cockpit acts like a table of contents or a cover sheet with the most important information. You can add more documents and information, update existing contracts and also enter appointments. Cockpit has a reminder function, so you will never miss an appointment again, because Cockpit will send you a reminder email!