All documents digitalized

So that you can optimize your workflows for processing documents and information, you can adapt the work processes to your business rules as required. You can also create relationships with other processes. To enable you to be more secure, fast and productive, OXS.eco has editing, review, approval and automatic routing features that control the processes. This prevents invoices, orders and contracts from being left undone or not approved.

Whether digitally by e-mail or by manual means (mail, etc.), with OXS.eco you have a digital mail dispatch right at your fingertips. The hassle of printing documents, folding, inserting and franking is done for you. So you can sit back, relax and enjoy your saved time. With one click your document is sent.

Digital invoice exchange has to be compliant to the european standard EN16931. Since we offer business solutions for e-billing quite a long time now, we know that: The switch to electronic invoice exchange pays off threefold. You save money, time and filing cabinets. E-invoicing with OXS.eco offers you comprehensive management for the acceptance, organization and transmission of invoices. Whenever your company requires invoice exchange that cannot be fully harmonized to european or international standard, we can find a best-fit-solution with OXS.eco and our any2any-conversion services. The supported electronic exchange formats are versatile. Whether PDF™, TIFF or structured and standardized ASCII formats such as EDIFACT* or ZUGFeRD**, all conceivable files can be provided and delivered using our integrated transformation solution AFP2web®. Automated receipt, distribution, and archiving of invoices can significantly streamline your processing workflow, eliminating the need to print, envelope, and mail invoices, and ensuring that payments are made in a timely manner. Business contact data from adjacent enterprise applications such as ERP or CRM systems can be effortlessly integrated to access email addresses for sending invoices, for example, and avoid redundant data storage. Via the OXS.eco web client you have control over the shipping status at any time.

Incoming documents, whether invoice, purchase order or contract require tailored receiving procedures. OXS.eco enables the electronic handling of individual process rules such as distribution, triage, processing, verification or release of incoming documents, thus simplifying your diverse processing paths without media disruption. Automatic document classification and archiving is always the basis of process control.

Any company content can be sent. It does not matter whether the documents are generated in adjacent systems or created via OXS.eco. The OXS.eco mailbox addresses a wide variety of dispatch channels that can be freely configured. Receipts can be sent electronically via email, made available on other network drives or database providers, or delivered by mail if desired. For electronic delivery, XML and other text formats are possible in addition to PDF™. Dispatch management always includes archiving of documents for your own storage or that of the recipient. Via the OXS.eco web client, a wide variety of users with the appropriate authorizations can research and retrieve their own documents.

OXS.eco can be used to securely archive and quickly retrieve a wide range of documents and e-mails. Configurable file structures keep your business content organized at all times and help you manage your document volumes, no matter what they are. Whether you want to scan in documents or import already digital files from your adjacent IT systems, we offer you suitable import interfaces. Using the integrated AFP2web® conversion software, a wide range of file formats can be processed to file documents as PDF™ or PDF/A™, the standard archive format. Scanned documents can be automatically recognized via OCR (Optical Character Recognition) for advanced pre-processing. Whether barcode or full text recognition, OXS.eco supports a wide range of document classifications.

Thanks to our audit-proof archiving procedures, OXS.eco is a crucial building block for compliance with legal regulations for your internal company processes. Feel free to contact us for more information on this topic.

more information about AFP2web® you can find here

You have your documents and files under control via the OXS.eco Cockpit. With this 360° view on company data and process states, individual apps can be integrated to support your daily requirements. In this way, cost accounting, bookings and payments can be handled as well as contract file and deadline management.

The OXS.eco Cockpit is made to have the most important information at hand at a glance, such as contracts, customer data, documents about individual drivers in a forwarding company, the cockpit acts like a table of contents or a cover sheet with the most important information. You can add more documents and information, update existing contracts and also enter appointments. Cockpit has a reminder function, so you will never miss an appointment again, because Cockpit will send you a reminder email!